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Agenda & Minutes - Feb 16

PROPOSED AGENDA - Monday, February 16, 2015, 6:30pm at the Co-op Store
Welcome / Approve Agenda

MINUTES OF Feb 2, 2015 MEETING                                     Motion _____  2nd _____  Decision _____

FINANCE REPORT (Vanessa):
1.    Finance Task Group Report / Proposal (Geoff)
2.    Adding Barb Mann to bank account
3.    Working budget (office supplies/stamps, paper/ink for Pleins with printing, ordering member cards, etc.)

TASK GROUP REPORTS:
1.    Promotion/Membership (Kim/Barb)

OLD BUSINESS:
1, Member Kick-Off Community Meeting, March 20, Friday, 6pm at Ideal Town Hall
          Planning:  drawing prizes, desserts/beverages, Meeting Agenda & Facilitator (John P & Vanessa),    
                                  Promotion (email & web info out 2/6; press release out 2/ 9)

2.     Farmers’ Market Poll on day /time

NEW BUSINESS:
1.    Policies (do we need a task group for this development?)
2.    Community Ed classes about co-op at Pequot Lakes (including Crosslake) & PRB

FOR INFORMATION
1.    Happy Dancing Turtle's Back to Basics in  Pine River, Sat. Feb 7 (info table)
2.    UNFI (food distribution source ) - adding distribution center in Twin Cities area
   ( possible UNFI food product for start up also available from Stone Woman Herbals initially)

NEXT MEETING:  Monday, Mar 2, 2015, 6:30pm
            Task Groups to meet week of Feb. 23

ADJOURN (by 7:30pm)

---------------------------------------------
MISSION: To provide access to local, sustainable and healthy food and products.

Incorporating Board of Directors:
___x__ Jason Baca
_____ Vanessa Bye, Treasurer
___x__ Geoff Davidge, Vice-President
___x__ John Ehlert
___x__ Dan Kayser
_____ Kim Larson
__x__ John Plein, President
__x___ Eleanor Rice
_____ Dan Yavner
___x__ Barb Mann, Co-op Coordinator/Secretary
GUESTS: Mary Plein

PROPOSED AGENDA - Monday, February 16, 2015, 6:30pm at the Co-op Store
Welcome / Approve Agenda – started 6:32 pm

MINUTES OF Feb 2, 2015 MEETING        Motion to accept Feb 2, 2015 Minutes as presented. ___DK__  2nd JE___  Decision PASS

FINANCE REPORT (Vanessa):  Eleanor reported on B2B, # of member aps out, 2 secured.
1.    Finance Task Group Report / Proposal – Geoff reported they reviewed business plan, each took parts to work on and condense and fill out.  Member kick off; do a silent auction/meal at OMC next door (John P to ck), Maybe open mid-April on Saturdays. Minimum needed $15,000, soft openings – meet and greet, 11-6/7pm, mostly membership drive, clean up / set up shop, some items maybe, lease commitment to Kidders (need proposal) - $950 lease, plus utilities likely $2,000/month, donations, grants, organizations,  business food items via consignment with ads in shop (e.g. - Stone Woman Herbals, Backus Meat Locker, etc.), farmers’ market, do a Power Pt/DVD presentation, donations – hard to ask for and then it may be spent with nothing much happening. Suggested by DK to designate percentages of revenues at this point for specific purposes: e.g. 1/4  to bldg., ¼ to promo,  ¼ product, ¼ member recruitment)

Concern if open slow still need enough inventory to make it significant enough to draw people in and make a good enough impression, need work sessions on physical space–offer tea/coffee/goodies, visiting, volunteers, educational stuff, making soups, making steel cut oatmeal, etc. seasonings, get input from people on what want, Seed Savers Company seeds for sale (Geoff donate), could invite some vendors in, a little activity.  Purchase some bulk items and have food grade bins, “back door” sales – specialty, delivered, etc. Set priorities of what people want and stock them, summer need to be open every day. Need basics or focus on specialty items, old fashioned co-op – bulk dry goods,

Delivery option – how does it support the store.  Need to mark up so much to provide service, will customers purchase?

Barb reported on conversation with Stuart Reid of Food Coop Initiative.
Jason – shared about on-line co-op (Alexandria, buyers club on Saturdays, order on-line and bought refrig truck to deliver, CSA style of local products; also St. Joseph’s Co-op- 3yrs old

Maybe work out with Kidders, first year rent free?  Need to take on insurance, utilities

If have volunteers, it’s huge cost savings / site has it’s pros and cons (equipment), next door to OMC,

Azure Standards buyers club – list of products being purchased can help us determine what will sell. Mary Plein working on this.

Develop in stages  - longer shelf life items phase 1, then produce items when in, etc.

Farmers’ market – yes, do on Saturdays
Product development task group needs to get established.

2.    Motion to add Barb Mann to Mid-Minnesota Federal Credit Union as organization contact with limited powers, no signatory  – Motion – JB, 2nd – DK, discussion regarding role of Barb, provide bank with job description.  Action: PASS.

3.    Working budget (office supplies/stamps, paper/ink for Pleins with printing, ordering member cards, etc. $500).Motion by JB to allow up to $500 to be spent by coordinator on promotional materials and supplies, 2nd – DK. Action:  PASS.

TASK GROUP REPORTS:
1.    Promotion/Membership (Kim/Barb)- approve 1st 10 member-owners (Geoff & Muffie Davidge, Dan Yavner, Jason Baca, Kris & Dan Kayser, Eleanor Rice, Howard Lambert, Ron & Judy Kidder, Tarren & Robert Saccoman, Barb Mann, John & Mary Plein)  need apps from

M to approve the members above – GD, 2nd – DK,  Action: PASS
Barb will notify members by email and update them on member cards, paperwork.

OLD BUSINESS:
1, Member Kick-Off Community Meeting, March 20, Friday, 6pm at Ideal Town Hall
          Planning:  drawing prizes, desserts/beverages, Meeting Agenda & Facilitator (John P & Vanessa),    
                                  Promotion (email & web info out 2/6; press release out 2/ 9) – goal of 50 people.
Emily Hammer play – guitar and vocal (Mary Plein will contact). Board members make desserts, get drawing prizes – Jason order $100 from Azure Standard to put together gift baskets of goodies, Barb make breads, Stone Woman Herbal give basket, OMC – gift cards ? (JP will inquire)

    Ideal Beef Feed August12, do market at the same time. Set up member table with info and take memberships

2.     Farmers’ Market Poll on day /time (14 persons to date) go for Saturdays, 9a-1pm
Saturdays (50%), M, Tu, Th (14% each), F-7%

NEW BUSINESS:
1.    Policies (do we need a task group for this development?)  yes, barb work on samples
2.    Community Ed classes about co-op at Pequot Lakes (including Crosslake) & PRB – Yes, Barb will work to set up and seek help when presenting.  Free class.
3.    Grant:  Ideal Community Service Organization – ask for $2,000. Present March 12, 7pm, Town Hall. Mary Plein, Pres – Barb, Geoff and John Ehlert will present
4.    Ideal Township Ann Mtg Mar 10 – someone go, 8pm at township hall

FOR INFORMATION
1.    UNFI (food distribution source ) - adding distribution center in Twin Cities area
   ( possible UNFI food product for start up also available from Stone Woman Herbals initially)

NEXT MEETING:  Monday, Mar 2, 2015, 6:30pm
            Task Groups to meet week of Feb. 23-Monday – Finance 5pm

ADJOURN (by 8pm) 8:04pm
 

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